Privacy Policy

1. Your Privacy

The protection of your privacy is important to us. As TELLIN GRANT, we want to do everything we can to ensure that your privacy is protected when processing and storing personal data as part of our business processes. That is why we always process personal data confidentially and only in accordance with the applicable legal regulations.

If you discover an error in your personal data, please let us know so that we can correct the error.

By giving your consent, you agree to the guidelines contained in our Privacy Policy. If you have any further questions, please do not hesitate to contact us personally.

2. Responsible organization and Data Protection Officer

Responsible organization:
TELLIN GRANT e.K.
Oppenhoffallee 143, 52066 Aachen, GERMANY
HRA 10152 Aachen
VAT ID: DE 365822881

Data Protection Officer:
Michael Pohl, michael.pohl@tellingrant.com

Do you need further information on TELLIN GRANT’s privacy policy? I am happy to answer your question.

3. At a Glance

Visitors to this website or any other identifiable person, such as customers and interested parties, whose data is processed by TELLIN GRANT, are subject to this Privacy Policy.

The personal data collected by us is stored only on servers within the European Union or in Germany in accordance with established standards.

In all cases, we follow accepted security measures to protect the personal data transmitted to us, both during transmission and after receipt of the data.

Our Privacy Policy is regularly reviewed and updated if changes to the processing of personal data occur or are required. We recommend that our visitors, customers and interested parties visit this page regularly to check the current status of our privacy policy.

4. Data for Providing the Website and Creating Logs

Which data is processed for what purpose?

Every time you access the content of the website, data is temporarily stored which may allow identification. The following data may be captured:

• Date and time of access
• IP address
• Name and URL of the accessed file
• Website from which the access was made (referrer URL)
• Browser used and, if applicable, your computer’s operating system
• Status codes and amount of data transferred

Temporary storage of the data is necessary for the duration of a website visit in order to deliver the website. – Further storage in log files takes place in order to ensure the functionality of the website and the security of the information technology systems. Our legitimate interest in data processing also lies in these purposes.

Which legal basis is used to process this data?
Data is processed on the basis of Art. 6 para. 1 letter f GDPR.

Are there recipients other than the responsible person for the personal data?

The website is hosted by netcup GmbH, Daimlerstraße 25, D-76185 Karlsruhe, HRB 705547 Amtsgericht Mannheim, mail@netcup.de.
The host receives the above-mentioned data as a processor.
Further information on the hosting partner can be found at www.netcup.de/kontakt/datenschutzerklaerung.php

How long is the data stored?

Data is deleted as soon as it is no longer required for the purpose for which it was collected. In the case of operation of the website, this is the case when the respective session has ended.

Log files are stored depending on the functional duration and are only accessible to administrators. After that, they are only indirectly available via the reconstruction of backup tapes and are permanently deleted after fourteen days.

5. Your Rights

As a data subject, you can claim the following rights regarding the processing of your personal data:

• Right to Information: You can request information in accordance with Art. 15 GDPR about your personal data that we process.
• Right of Objection: You have the right to object for specific reasons (see 4.).
• Right to Correction: If the information concerning you is not (or no longer) correct, you can request a correction in accordance with Art. 16 GDPR. If your data is incomplete, you can request that it be completed.
• Right to Deletion: You can request the deletion of your personal data in accordance with Art. 17 GDPR.
• Right to Restrict Processing: In accordance with Art. 18 GDPR, you have the right to request that processing of your personal data shall be restricted.
• Right to Complain: If you believe that processing of your personal data violates data protection law, you have the right to complain to a data protection supervisory authority of your choice in accordance with Art. 77 (1) GDPR. This also includes the data protection supervisory authority responsible: the State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia, www.ldi.nrw.de/kontakt/ihre-beschwerde.
• Right to Data Portability: In the event that the requirements of Art. 20 para. 1 GDPR are met, you have the right to request that data that we process automatically on the basis of your consent or in fulfillment of a contract shall be handed over to you or to third parties. The collection of data for the provision of the website and the storage of log files are absolutely necessary for the operation of the website. They are therefore not based on consent pursuant to Art. 6 (1) (a) GDPR or on a contract pursuant to Art. 6 (1) (b) GDPR, but are justified pursuant to Art. 6 (1) (f) GDPR. The requirements of Art. 20 para. 1 GDPR are therefore not met in this respect.

6. Right to Object in Accordance with Art. 21 (1) GDPR

You have the right to object, for reasons arising from your particular situation, at any time to the processing of your personal data based on Article 6 paragraph 1 letter f of GDPR. In this case, the responsible party will no longer process the personal data unless it can demonstrate compelling legitimate interests for the processing that override the interests, rights and freedoms of the data subject, or the processing serves the establishment, exercise or defense of legal claims. The collection of data for the operation of the website and the storage of log files are absolutely necessary for the operation of the website.

7. Website

Our website is the shop window of our company. We use WordPress as our technology platform. The aim is to provide content, improve and/or analyze user experiences and use the website and its content for marketing purposes.

The platform uses cookies that use session data, e.g. time of your visit, the pages you visited, how you arrived at our site (e.g. search terms, social media platforms, search engine, etc.), information about your browser, approximate location based on your IP address, etc. (see also 4).

Borlabs Cookie

This website uses Borlabs Cookie, which sets a technically necessary cookie (borlabs-cookie) to store your cookie consent. Borlabs Cookie does not process any personal data.

The borlabs cookie stores the consent you gave when you entered the website. If you wish to revoke this consent, simply delete the cookie in your browser. When you re-enter/reload the website, you will be asked for your cookie consent again.

The cookies listed below are absolutely necessary. This means that you will not be able to use our website on your device without these cookies. The cookies listed provide certain functions that we need in order to operate our website, in particular in order to be able to provide a service expressly requested by you as a user of our website. Our website stores the following types of cookies on your computer:

• Cookie Name: PHPSESSID
  Purpose: This cookie retains the status of the session across page requests.
  Operating Time: 1 Session
  Third Party Access: No personal data will be stored.
• Cookie Name: cookiesession1
  Purpose: This cookie retains the status of the session across page requests.
  Operating Time: 1 Year
  Third Party Access: No personal data will be stored.
• Cookie Name: Js-cookie-opt-in_consent
  Purpose: This cookie retains the status of the session across page requests.
  Operating Time: 712 Days
  Third Party Access: No personal data will be stored.
• Cookie Name: i18n_redirected
  Purpose: This cookie preserves the status of the browser language / selected language across page requests.
  Operating Time: 1 Year
  Third Party Access: No personal data will be stored.

Notes
Currently, we do not use analytical cookies, but only those that are necessary for the operation of the website.
If you wish to prevent us from collecting your data and TELLIN GRANT from processing it, you can do so via the cookie notice displayed on your first visit to our website.

TELLIN GRANT also maintains a social media presence on LinkedIn and other platforms as appropriate. The guidelines contained in this Privacy Policy apply when you navigate there from the TELLIN GRANT website.

E-Mai-Communication
Various pages of our website contain contact forms you can use to get in touch with us and/or receive further information from us. We use these forms to collect your data on the basis on your expressed consent. If you withdraw your consent, please inform us using the contact options provided.

Data collection and data processing

Method: Contact Forms
Our website contains contact forms to get in touch with us. Contact forms collect the following data:

• First name, last name
• E-mail address
• Company name

8. Systems to Ensure Business Processes

To ensure our business processes, we collect and store information on our business and customer contacts in our IT systems, e.g. for the traceability of customer contacts, to ensure project management, billing of project-related services or to enable digital signing of documents, etc.

We collect and process the personal data of our business contacts. If you and/or your company are not yet a customer of TELLIN GRANT, a business contact is created as soon as a follow-up activity is agreed after our first contact (e.g. contact forms, telephone contact, personal meetings).

We collect and process personal data of our clients’ representatives as part of the initial contract and negotiation process, for the execution of client contracts and during the provision of services in the context of projects. In the latter case, we collect and process personal data of our customers’ employees for the provision of our services and agreed delivery items.

System: Projektron BCS
Intended Purpose and Collected Data:

• Contact data of customers, interested parties, or their representatives (e.g., name, email address, company, address, website, reason for contact, phone number, pending notes).
• Data and information for ensuring and tracking project-related services (e.g., offers, agreements, contracts, protocols, time recording, customer contributions).
• Personal information for proper billing processes (e.g., conditions, invoice data, relevant email addresses, tax information).

System: Microsoft OneDrive
Intended Purpose and Collected Data:

• Data and information to ensure and track project-related services (e.g., quotations, agreements, contracts, minutes, supplies from customers).
• Project results and data required or provided for agreed service provision.

System: Microsoft Office 365
Intended Purpose and Collected Data:

• Email contact data and signatures of customers or their representatives when using MS Outlook.
• Use of personal data in other Office applications for providing or initiating agreed services.

System: Microsoft Teams
Intended Purpose and Collected Data:

• Email contact data of customers or their representatives as part of regular use of Microsoft Teams.

Data Deletion
You can request the deletion of your personal data in accordance with Art. 17 GDPR. For the purpose of traceability, we can provide you with log files and/or deletion logs on request.